Camp Quaranup weddings and functions

What's included

• choice of round (seat 8) or rectangular tables (seat 6)
• white chairs (120)
• basic crockery, cutlery and glassware
• lectern
• power board
• double-glass door fridge for drink service
• 2 large eskies for drink service
• bar area setup.

Features

• private location, beautiful vista with many great photographic locations
• decorate the venue according to your weddings or function colours and themes (please refer to terms and conditions)
• on-site catering by our qualified chef, who can provide a range of catering options from cocktail menus, informal barbecues, buffets to set event menus
• room setup/packup and catering supplies including glasses, cutlery, crockery, table cloths, napkins etc. can be arranged through the camp
• BYO alcohol. Application and compliance to the Alcohol Consumption Policy is required
• non-smoking venue
• free and ample parking for your guests
• simple and affordable accommodation for your guests 
• our friendly and professional staff can assist with the co-ordination of the preparations, setup and decorations with your suppliers.

Ceremony and reception

Camp Quaranup can be the perfect venue for a ceremony, reception or both.

All amplified music must finish no later than 12am (midnight).

Bar services

Camp staff will set up the bar area, including providing a double-glass door fridge and 2 large eskies if required. Staff will set up serving tables at the bar area, including dressing them with white linen. All rubbish bins are provided.

Bar services will cease at midnight unless organised in advance with camp management.

Alcohol is not sold or provided by Camp Quaranup as the site is not licensed. An application to consume alcohol must be submitted to the camp manager in writing using the template.

The hirer is responsible for organising all alcoholic beverages, including transporting to site. Please discuss your intended quantities with camp staff to determine if you are required to provide ice. Responsible service of alcohol staff must be booked through Camp Quaranup to operate a bar service. This is calculated on a ratio of 1 staff member to 40 guests, at a rate of $50 per hour for a Saturday event. E.g. for a reception commencing at 6pm and finishing at 12am (midnight) for 80 drinking guests, the total hire amount is 2 staff x $50/hour x 6 hours = $600.00. These staff will operate the bar, occasionally serve the bridal table and help clear tables throughout the event.

If you wish to purchase your own soft drinks, this can be agreed in advance with the camp.

Decorating and setting up

You can setup from 10am on the event day unless camp management authorise earlier access (for example if the previous group depart earlier and clean-up is completed). With advance notice, it may be possible to book event set up the day prior. A half day fee of $650 allows you to setup after 2pm on Friday, for an event on Saturday. A full day setup fee of $850 applies if setup is required from 10am the day before.

A camp staff member will be available (until 5pm) to assist with setup and the main dormitory area will remain vacant for that night (no additional client bookings accepted).

The hiring group must set up all tables and chairs in the dining room to their satisfaction and dress them with linen, glassware, cutlery etc. All table centre pieces, displays, additional tables (including cake table), wishing well, guest seating displays and guest books are the responsibility of the hirer.

You should consider that sufficient floor space is left available for a band, jukebox or similar if desired. Adequate clearance around tables and chairs must be allowed for catering staff to freely move around the room to clear plates.

The hirer is responsible for unpacking and loading all drinks into the fridge, and if ice is required for eskies this must be provided on the morning of the event. Quantities of ice can be discussed with staff.

A buffet-style set up for 80 people can take around 10 hours to complete (for example 2 people working 5 hours or 4 people working 2.5 hours). Decorations may take much longer depending upon preference.

Consider table centrepieces, flowers, chair sashes, lolly bar, guest gifts etc. If wishing to hang decorations, please arrange to have scissors, string etc. The camp can provide a ladder if required. Sticky tape and blue tac is not allowed as it makes a mess. Other considerations including seating arrangements, menu board, music/PA system, photographer, videographer, wishing well, present table, guest sign book, lolly bar, Master of Ceremonies (MC) and guest transport.

Items for hire

We have items for hire including wedding arches, white chair covers, string of party lights, two market umbrellas, wine barrels, a vintage style wooden window (good for seating arrangement signage) and vintage table.

We can hire in additional items for the event including tablecloths (from $10.00 each).

Dining hall

Recreation Shed

The Recreation Shed is a historical building from the 1890s, originally holding fumigation equipment for the Quarantine Station. With full-span hardwood timber roof trusses and a weatherboard exterior, it is a perfect space for a vintage, retro or barn-style themed event. It is available for use as a ceremony venue and being adjacent the jetty and gunpowder magazine, it is in a prized photographic location.

Grassed spaces and courtyard area

The courtyard area is a great space for canapés and pre-dinner drinks or makes a great outdoor dance floor as part of your exclusive site booking.

The extensive Camp Quaranup grounds and beaches can be utilised to set up an outdoor garden lunch, marquee or for photography.

Breakfast

We can arrange a fully cooked breakfast in advance. A minimum number of 30 guests is normally required. Individual payment for breakfast is not accepted by the camp and payment is required in advance. Breakfast can start at your time of choice, and continues for 60 minutes (for example 8am to 9am). A cooked breakfast starts from $19.70 per adult. 

Wedding cakes

You can provide your own wedding cake. Please discuss a delivery time and any storage requirements with camp staff. The presentation, cutting and serving of the cake remains the hirer's responsibility unless arranged in advance.

The camp chef can be booked to cut and serve your wedding cake for a fee, onto your choice of napkins or plates. This service must be completed prior to 9pm.